Cheltenham League Notice Board

• 12/10/2007 - Invoices & Result Cards During Industrial Action by Postal Workers

Will all clubs please note that 12 Match Result Cards, per club, have been put in the post today. This quantity will be more than sufficient to meet the needs of all clubs until the next clubs meeting, which will be held at the Victory Club on October 31st. The rest of each club's allocation of cards for the season, along with additional handbooks, will be available for collection at this meeting.

Given the current problems with the postal system, however, it is, of course, quite possible that the envelopes containing these 12 Match Result Cards, will not reach some, or maybe most, clubs. Please note that it is perfectly acceptable to use one of last years cards if you have any remaining, the only differences being the fact that last year's cards were addressed to Terry Onions, and not Phil Tustain, and that they did not make it explicit that the card had to be marked out of 100 for both Referee's Marks and Sportsmanship marks, as is the requirement this season.
If you do need to use last years Match Result Cards, please ensure that they are posted in an envelope addressed to:-

Phil Tustain,
36, Hardy Close,
Bishops Cleeve
Cheltenham
Gloucs GL52 8BN

PLEASE DO NOT SEND ANY MATCH RESULT CARDS TO TERRY ONIONS.

Alternatively, you may prefer, both now and in the future, to utilise email for sending Match Result Cards. A template of the Result Card has been sent to all League Secretaries. Phil Tustain informed the last meeting of the League's Management Committee that he actually prefers to receive Match Result Cards through email so please feel free to use the template as required. Please note that you do not have to print this template off, complete it by hand, sign it and then scan it back in to your computer. It is sufficient for the template to be completed as a word document and then attached to an email that is then sent from the email address registered with the League as the email address of the Club Secretary or the email address of the club designated for use for League business.

Unfortunately, it is, obviously, not practical to use email for Official Referee's Match Result Cards or for Club Referee's Cards and these cards should continue to be dealt with in the normal manner, i.e after every match they should be handed to the referee for completion and, on completion, recovered from the referee and then placed, along with the relevant teamsheets, into an envelope bearing the name and address of Les Fisher, the League's Results Secretary. This envelope must then be posted to Les Fisher. Please note that, whilst uncertainty persists with the postal system, clubs will not be automatically suspended if Match Result Cards, Official Match Referee Result Cards or Club Referee Cards are not received by the due date. However, once they are received, clubs will be fined, in accordance to League Rules, if the post mark on the envelope is not at least one day prior to the date on which the card was due to be received. Taking everything into account, all clubs are advised either to deliver the cards, which they would otherwise submit to the postal system, by hand if at all possible, or to post them over the counter at a post office and ask the post office staff for a Proof of Postage when doing so. This service is free for stamped mail and will be taken into account by the League should the need arise.

The same approach should be used when paying invoices over the next few weeks. All invoices raised after the last Management Committee meeting have now been sent out by Les Fisher in his capacity as League Treasurer. If you have not received an invoice when you were expecting one, because your club was named in the rule offences section of the minutes of the last League Management Committee meeting as having received a fine, then you should contact Les by phone to ascertain the exact amount that your club owes to the League.. This amount can then be paid in one of the following three ways.

1) In person, by prior appointment, at Les' home address;

2) By post, although the same provisions apply to payments of invoice as are pertinent to the receipt of Result Cards, i.e. the post mark on the envelope will have to be at least one day prior to the deadline quoted on the invoice for the club to avoid a further fine should the payment actually arrive once the deadline has expired;

3) In person at the club's meeting on October 31st. The deadline for the payment of all invoices issued this month has been set as October 31st. However, if it is your club's intention to pay at the Club's Meeting, please inform Les in advance so that he knows which clubs he will be expecting payment from on that evening.

Finally, two copies of the League's Charity Cup donation form have been included in the envelopes that also contain the Match Result Cards and that have been sent out today. These forms should be used for any additional donation your club might have or wish to make to Charity Cup funds following the completion of Charity Cup matches, either this weekend coming or in December and should accompany the donations when they are sent to Les Fisher. Making donations is, naturally, entirely voluntary unless the donation is made, through the club, by the Match Day Referee, in which case it must be passed on to Les Fisher as soon as possible. Please note that all referee's have been asked to report the fact that they have made a donation on the Referee's Match Report Card, which are sent directly to the League Secretary
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If there are any questions about any of the above, please feel free to contact either Nick Oram or Les Fisher.