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Cheltenham League Meetings CHELTENHAM ASSOCIATION FOOTBALL LEAGUE Minutes of the Management Committee Meeting at the Victory Club Cheltenham on Wednesday 27th July 2005 at 7-15 pm Attendees: R Attwood, N Oram, L Fisher, A.Stiley, T Onions, J Hunt, P Newcombe, R.Overington, P.Tustain Apologies: G Cook, D Barrett, J Crowther, B Hill, G.Morrison Mr R Attwood took the chair in the absence of Mr Cook Minutes of the meeting held on Wednesday 25th May 2005 were read and accepted Matters Arising from the minutes. The reason for not receiving a reply from Cheltenham Borough Council, to the letter sent in April, transpired to be because it was sent to the Victory Club The Canterbury FC, who were reported in the minutes as having failed to turn up for interview at the last Committee Meeting, did not put in an appearance at a subsequent meeting either and, therefore, their application was deemed to have failed. Correspondence: Reported for Discussion: Letter from Charlton Kings relating the imposition of penalties pertinent
to the transgression of rule 8(Q), as laid down at the meeting held on
May 25th Matters relating to the League's recent dealings with Cheltenham Borough Council were deferred until Agenda Item 8 Letter from Don Perry, former secretary of Charlton Kings, hand delivered
and undated (received 27th June), concerning the six point deduction imposed
upon Charlton Kings at the May meeting which related to the game against
Kings Reserves in Division 4 on January 29th It was agreed that all correspondence from Charlton Kings would be considered under the Rule Offences agenda item Letter from Shipton Oliffe, requesting that they have no fixtures on
September 24th as they have a wedding in the club on that day It was confirmed by Mr Arthur Stiley, who sits on the County Cups Committee, that a request had been received by the GFA from Shipton Oliffe, asking that September 24th be left free of a fixture for Shipton Oliffe's first team. The GFA committee had stated that it was not usual practice to acquiesce to such requests but felt able to do so in this instance, as the game affected would be in the first round and because Shipton had provided sufficient notice. Mr Stiley told the meeting that it was likely that, if Shipton Oliffe were not drawn in, and then eliminated from, the preliminary round, they would be compelled to play their first round tie on Saturday, 17th September. It was noted that this would require the cancellation of Shipton's League match for that date but it was agreed that the League would await confirmation of these details from the GFA before taking any action in this regard. It was unanimously agreed, however, that the Division Four match involving Shipton Oliffe's reserve side on September 24th would be rescheduled. Letter from the GFA informing the League that three clubs on the League's "D" form had not affiliated. These clubs are FC Electrics, Phoenix United and AFC Southside. The meeting was informed that FC Electrics had recently experienced a change of Secretary and that it was probable that this was the cause of problems in this area. The General Secretary also informed the meeting that AFC Southside had been confused with the Southside who compete in the Stroud League and had been refused affiliation because the Stroud League club had been suspended for the non payment of fines. Finally, the meeting was told that Phoenix United had informed the Secretary that they had forgotten to post the "A" form and that this had now been rectified, as indicated in the email detailed below. Email from Phoenix United confirming that their A form had been sent and asking for fixtures arranged on Friday, September 2nd and Wednesday, September 7th to be rearranged. The meeting considered the reasons given by Phoenix United for their desire to postpone the matches that were scheduled to be played on September 2nd and September 7th. After due deliberations, which specifically took into account the stipulations of rule 10(k), the meeting felt that there were not sufficient reasonable grounds to grant the request for either day and so ordered the fixtures to stand as arranged. Letter from The Cheltenham Hospital League of Friends thanking the League
for the donation made from the funds of the Charity Cup Competitions It was explained to the meeting that Sports Today had provided the League with the computerised results management service that it had used before the inception of the FA Full time facility. It was felt that there was no desire to return to this service and the Secretary was instructed to write to Sports Today to inform them of this decision.
Email from Rob Morris of Tewkesbury YMCA informing the League that he
had resigned as Secretary of the club. Rob advised that the Club AGM was
to be held imminently and that he would act as a communication point until
the new secretary was appointed Rule Offences: The following clubs have been fined in accordance with rule 5h i) Late Payment of Invoices. Fine £15: Belmore Jags (invoice 14, £5), Charlton Kings (invoice 96, £18.29), Northway (invoice 8, £5), Phoenix United (invoice 11, £5), Woodmancote (now paid), Gas Green (£10) ii) Failure to satisfactorily attend to the business of the League: Northleach Town (non return of Supplementary Information form by prescribed date - fine set at £15 at the discretion of the Management Committee), Northleach Town (failure to reply to an email message from the General Secretary - fine £15), iii) Failure to comply with an order or instruction of the Management Committee: Northleach Town (did not hold a committee meeting for two months in contravention of instructions issued at the Management Committee meeting held on 26th January 2005 - fine set at £15 at the discretion of the Management Committee) iv) Failure to reply to official from the League correspondence relating to notification of fixtures Fine £15: AC Olympia, Falcons, Moreton Rangers, Northway, Rowanfield United, St Marks, Tewkesbury Town The following clubs have been fined in accordance with rule 5L - failure to be represented for the duration of the Annual General Meeting. Fine £5: High-Tech Rangers The following clubs have been fined in accordance with rule 6H - failure to attend the Annual General Meeting. Fine £15: Gas Green, Northleach Town The specifics of the on going dispute with regard to the match between Charlton Kings and Kings Reserves, in Division 4, on January 29th 2005 were detailed to the meeting by the General Secretary. Mr Oram informed the meeting that this game had resulted in a charge being brought against Charlton Kings by the GFA but that, despite his best efforts, he had not been able to obtain confirmation of the charge or the result of the hearing from the GFA. It was noted that there had been significant changes to the body of officers at Charlton Kings FC over the course of the close season and that the current administration had indicated that they did not want to pursue this matter any further. As a consequence, Mr Les Fisher, the League Treasurer, was asked to provide the League Secretary with an invoice covering all Charlton Kings outstanding debts, which the Secretary would then relay to Charlton Kings with a covering note. Fixtures The meeting was informed that the fixtures for the 2005-2006 season had
been released on Friday, July 8th, 2005. The General Secretary informed
the meeting that, because neither he nor the Assistant Secretary had any
prior knowledge of the Software used, in the FA's Full Time facility,
to generate fixtures, the process had been laborious. He emphasised the
fact that he felt confident that the fixtures would be available earlier
next year. He also told the meeting that he had made notes of the techniques
used and problems and pitfalls experienced and had passed a copy of this
onto John Hunt, the Assistant Secretary, for future reference. Registrations Terry Onions, the League's Registration Secretary, reported to the meeting that Registrations were starting to come in slowly but surely. He also informed the meeting that some clubs had still been sending the forms with the left-hand counterfoil attached, with stamped addressed envelopes, or both. The General Secretary confirmed that this was no longer required, following the changes that were made to League Rule 8 at the Annual General Meeting, and informed the meeting that all new versions of rules could now be obtained via the web site. Mr Onions reported that 4 clubs had returned CDP 1 forms before the Annual General Meeting to report players that owed them money at the end of the season. Mr Onions was asked by the meeting to correlate all this information onto the CDP2 form as soon as possible so that it could be released to clubs without delay. Mr Onions agreed to do this. Charity Cup Draw Details of the full draw for all three of the Charity Cup competitions, through to the Semi final stage, were circulated to the meeting. The Secretary confirmed that the draw had been made at the Victory Club on Friday, 1st July, 2005 by himself, Mr John Crowther, the Vice Chairman, and Mr John Hunt. Cheltenham Borough Council The meeting had already been appraised of the Correspondence that had
passed between the League and the Borough Council, leading to the arrangement
of a meeting between the two parties that had been held at the Borough
Council Offices in Swindon Road on Monday, 11th July, 2005. The League's
representatives at this meeting had been the General Secretary, Mr Nick
Oram, and the Assistant Secretary, Mr John Hunt. Copies of the record
of the meeting produced by the General Secretary were circulated to Committee
Members. Honorary Historian There had been two applications from individuals who had expressed an interest in taking on the role of Honorary Historian with the League. It was decided to invite them both to the next meeting to expand upon their application. Any Other Business: The General Secretary informed the meeting that the Web Site had now been completely updated in readiness for the start of the new season and that these changes had been uploaded on Tuesday, July 26th. He also told the meeting that the new handbook would be available on Friday, 5th August and that one copy would be posted to each club, with the remainder to be available for collection at the clubs meeting in September The General Secretary told the meeting that he would be on holiday from August 18th to September 1st. It was agreed that Les Fisher, the League Treasurer, would act as first point of contact for the League during this time, except for the period from August 29th to September 1st, when he would also be away. The belief that Mr Cook, the League's Chairman, would be prepared to act as first point of contact for the League for this period of 4 days was expressed. Mr Fisher pointed out to the meeting the fact that, as he was away on September 1st, he would not be available to take calls reporting the scores of games played on that evening. John Hunt volunteered to fulfil this function on the evening of Thursday, September 1st Mr Stiley, the Referee's Secretary, informed the meeting that he would be away between July 29th and August 12th. John Hunt also brought to the attention of the meeting the fact that Bredon had made initial inquiries about changing the date of games scheduled for October 8th, which was another Saturday on which World Cup Qualifiers would be played. The meeting was unanimous in the opinion that games should not be postponed on this day and that all clubs who wished to make provision for their players to watch the World Cup Qualifiers on television should seek to arrange an early kick off between themselves. Mr Attwood raised the matter of the Charities Cup Donations form. This had been discussed at a previous meeting, with the intention of reintroducing it for the Charity Cup Competitions this year. It was agreed that the General Secretary would produce a form and distribute it to clubs at the clubs meeting on September 28th. NEXT MEETING - WEDNESDAY 7th SEPTEMBER 2005 |
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